Welcm

Welcm

Making visitor management easy

Welcm is a Visitor Management System made up of three separate apps: a visitor-facing Virtual Reception, an online Dashboard and a staff companion app. The Dashboard is accessed via your web browser, the Virtual Reception is available as an iPad app and the companion app is available for iPhone. The Virtual Reception greets your visitors, delivery personnel and staff with an intuitive sign in system. The Dashboard allows you to manage your reception more effectively and customise your Virtual Reception. The companion app provides a number of useful features for you staff.

all visitor management system devices image
The Virtual Reception

This is what your visitors will use to sign in to and out of your building. Delivery personnel (e.g. couriers / lunch delivery) can register their deliveries here too. Staff can also sign in and out for evacuation handling purposes.

This iPad app is free to download as part of your Welcm account. There is no limit to how many Virtual Reception devices you can use with your account and you can customise each one individually. No matter how many Virtual Reception devices you use you will pay the same. This means that you could have one iPad set up for visitors, another for staff and another for deliveries without paying anything extra for your account.

The Dashboard

This is what you use to administer your Visitor Management System. Adding staff lists, delivery companies, additional office locations and all Virtual Reception customisation is contained here.

All the information about your visitors is stored here too. With smart evacuation handling facilities as well as features to help you remain compliant with GDPR and other data laws, Welcm contains all you need to easily manage your reception safely, securely and effectively.

The Companion App

This is an app which is available for your staff to download and use as part of your Welcm subscription. The app will provide push notifications to your staff, informing them when their visitors sign in to your building.

The app also provides a number of other useful features such as an automatically updated staff list which will provide accurate, up to date work contact details for their colleagues. A quick sign in function will allow staff to sign into the building direct from their phone. A fire evacuation list will also be made available to Fire Wardens.

1 Mac and 2 iPads for visitor management system
The Dashboard

This is what you use to administer your Visitor Management System. Adding staff lists, delivery companies, additional office locations and all Virtual Reception customisation is contained here.

All the information about your visitors is stored here too. With smart evacuation handling facilities as well as features to help you remain compliant with GDPR and other data laws, Welcm contains all you need to easily manage your reception safely, securely and effectively.

The Companion App

This is an app which is available for your staff to download and use as part of your Welcm subscription. The app will provide push notifications to your staff, informing them when their visitors sign in to your building.

The app also provides a number of other useful features such as an automatically updated staff list which will provide accurate, up to date work contact details for their colleagues. A quick sign in function will allow staff to sign into the building direct from their phone. A fire evacuation list will also be made available to Fire Wardens.



Virtual Reception Features

Virtual Reception Features

2 ipads for visitor sign in
2 ipads for visitor sign in

Your Welcm Virtual Reception gives you all the customisable features you need to create the reception experience you require easily and cost effectively.

Whether you are providing some much needed assistance to your reception staff, modernising your visitor experience or creating an entirely automated reception area, Welcm will work for you.

Find out what you can achieve.

Intuitive interface

Sign in in under 30 seconds

Notifies hosts

Send data policy to visitors

Display data policies, H&S notices and confidentiality agreements

Print badges

Take photos of visitors

Host notifications (unlimited)

Host list (unlimited)

Staff sign in

Evacuation handling

Display data privacy policy

Display health & safety information

Display non-disclosure agreement

Badge printing

Photo capture

Unlimited devices on a single account

Unlimited locations on a single account

Each device individually customisable

Match your corporate branding

Compatible with iPad Air or later

Multiple kiosk hardware options

Signature request

Delivery notifications (unlimited)

Delivery company selection

Create Free Account

Free account: All the features, 1 location, 3 devices, 100 staff


Dashboard Features

Dashboard Features

1 Mac showing visitor sign in list
1 Mac showing visitor sign in list

Your Welcm visitor management system dashboard gives you full control over your Virtual Reception.

Whether it is customising your Virtual Reception, searching your visitor history or adding new office locations, your visitor management system dashboard does it all.

Find out what you can do.

Sign in / out visitors

Notify hosts

View / search / edit visitor data

Export visitor data

Auto-anonymise visitor data

Auto-delete visitor data

View visitor photos

Staff sign in / out

Fire warden selection

Host selection

Unlimited staff / host list

Unlimited users

Easily add / edit / remove staff

Import / export staff list

Easily manage user permission levels

Visitor evacuation list

Staff evacuation list

Data policy

H&S notice

Confidentiality agreement

Visitor photos

Unlimited devices on a single account

Unlimited locations on a single account

Each device individually customisable

Match your corporate branding

Compatible with iPad Air or later

Multiple kiosk hardware options

Register deliveries

Send addressee notifications

View / search / edit delivery data

Manage delivery companies

Import / export delivery list

Create Free Account

Free account: All the features, 1 location, 3 devices, 100 staff


Companion App Features

Companion App Features

3 iphones showing welcm staff companion app
3 iphones showing welcm staff companion app

Your Welcm companion app provides a range of useful features for your staff. Convenient and easy to use, it will ensure you and your staff are able to make the most of Welcm.

Whether it’s receiving visitor arrival notifications whilst staff are away from their desk or an interactive evacuation list for your Fire Wardens, the Welcm companion app is here to help.

Find out what you can expect.

Visitor arrival notifications

Staff sign in / out

User profile

Staff list

Colleague profiles

Editable permissions

Visitor evacuation list

Staff evacuation list

Editable permissions

Unlimited devices on a single account

Compatible with iPhone

Create Free Account

Free account: All the features, 1 location, 3 devices, 100 staff


Benefits

Benefits

all visitor management system devices
all visitor management system devices

Your Welcm visitor management system provides numerous benefits to your company, your staff and your visitors.

Whether you want to support your busy reception staff, improve your brand image with a beautiful virtual reception, make your visitors’ experience smoother or save money by automating your reception area, using Welcm as your visitor management system will help you achieve your goals.

Find out how Welcm can help you.

Intuitive interface

Sign in in under 30 seconds

Notifies hosts

Provides privacy and safety information

Quick sign in for pre-booked visitors

Receive notifications

View photo of their visitor

View visitor history

Sign in / out

See which colleagues are in the building

Manage user profile

Register delivery in seconds

Request a signature

Notifies addressee

Announce lunch delivery

Interactive evacuation roll-call

View visitor / host contact information

Phone staff direct from roll-call

Optimised for mobile devices

Set up and customise unlimited devices

Sign visitors in / out

View and search visitor history

Register deliveries

Manage delivery companies

View delivery history

Add staff individually or via bulk import

Sign staff in / out

Free live support

All system administrator features

Add multiple office locations

Manage user permissions

Manage subscription

Add integrations

Create Free Account

Free account: All the features, 1 location, 3 devices, 100 staff