Welcm Home is a tool built specifically for businesses which have transitioned to a remote working model whilst maintaining a physical office for internal and external meetings. As we move away from the traditional office-based set-up to a more fluid remote set-up, we need the tools to support this evolution.
The ability to track staff working hours, book meeting rooms / desks and pre-register invited visitors becomes ever more important. Maintaining an accurate record of visitors and ensuring they have the right health and safety information is also essential.
Welcm Home is made up of three separate apps: a visitor-facing Virtual Reception, an online Dashboard and a staff companion app. The Dashboard is accessed via your web browser, the Virtual Reception is available as an iPad app and the companion app is available for iPhone.
The Virtual Reception greets visitors and / or your staff with an intuitive sign in system. The Dashboard allows you to manage your reception, rooms, hot desks and staff more effectively. It also allows you to customise your Virtual Reception. The companion app provides a number of useful features for your staff such as visitor arrival notifications and sign in / out functionality.
What are the core features?
What are the core features?
Product Description
Product Description
The Virtual Reception
This is what your visitors will use to sign in to and out of your building. Your own staff can also sign in and out which is useful not least for evacuation handling purposes.
This iPad app is free to download as part of your Welcm account. There is no limit to how many Virtual Reception devices you can use with your account and you can customise each one individually. No matter how many Virtual Reception devices you use you will pay the same. This means that you could have one iPad set up for visitors, one for staff and another for deliveries without paying anything extra for your account.
The Dashboard
This is what you use to administer Welcm Home. Your staff receive logins allowing them to track their time, book meeting rooms / hot desks, pre-book / invite visitors and receive IM’s from your reception team.
The dashboard is where you add your staff lists, rooms / hot-desks and customise your virtual reception. All the information about your visitors is stored here as is staff time tracking data. With smart evacuation handling facilities as well as features to help you remain compliant with GDPR and other data laws, Welcm contains all you need to easily manage your remote workforce and office safely, securely and effectively.
The Companion App
This is an app which is available for your staff to download and use as part of your Welcm subscription. The app will provide push notifications to your staff, informing them when their visitors sign in to your building.
The app also provides a number of other useful features such as an automatically updated staff list which will provide accurate, up to date work contact details for their colleagues. A quick sign in function will allow staff to sign into the building direct from their phone.
The Dashboard
This is what you use to administer Welcm Home. Your staff receive logins allowing them to track their time, book meeting rooms / hot desks, pre-book / invite visitors and receive IM’s from your reception team.
The dashboard is where you add your staff lists, rooms / hot-desks and customise your virtual reception. All the information about your visitors is stored here as is staff time tracking data. With smart evacuation handling facilities as well as features to help you remain compliant with GDPR and other data laws, Welcm contains all you need to easily manage your remote workforce and office safely, securely and effectively.
The Companion App
This is an app which is available for your staff to download and use as part of your Welcm subscription. The app will provide push notifications to your staff, informing them when their visitors sign in to your building.
The app also provides a number of other useful features such as an automatically updated staff list which will provide accurate, up to date work contact details for their colleagues. A quick sign in function will allow staff to sign into the building direct from their phone.
Virtual Reception Features
Virtual Reception Features
Your Welcm Home iPad based virtual reception gives you all the customisable features you need to easily and cost effectively create the reception experience you require for your new working setup.
You will modernise your visitor experience, providing valuable health and safety information at the same time. You can create an entirely automated reception area.
Visitors
Intuitive interface
Sign in in under 30 seconds
Notifies hosts
Send data policy to visitors
Display data policies, H&S notices and confidentiality agreements
Print badges
Photo capture
Staff
Visitor arrival notifications
Automatically updated host list
Staff sign in
Safety & Security
Evacuation handling
Display data privacy policy
Display health & safety information
Display non-disclosure agreement
Badge printing
Photo capture
Devices
Unlimited devices on a single account
Unlimited locations on a single account
Each device individually customisable
Match your corporate branding
Compatible with iPad Air or later
Multiple kiosk hardware options
Dashboard Features
Dashboard Features
Your dashboard gives you full control over your system. Track staff time, record visitors, customise your virtual reception devices, manage your rooms, room booking and more.
With various permission levels available the dashboard offers features for your facilities manager / reception team and your staff. It is the beating heart of your system.
Visitors
Sign in / out visitors
Book meetings
Notify hosts
View / search / edit visitor data
Auto-anonymise visitor data
Auto-delete visitor data
Reports
Export visitor data
View visitor photos
Staff
Track working time
Book meeting rooms / hot desks
Pre-book visitors
Office sign in
Instant messaging
Unlimited staff / host list
Unlimited users
Easily add / edit / remove staff
Import / export staff list
Easily manage user permission levels
Safety & Security
Visitor evacuation list
Staff evacuation list
Visitor photos
Badge printing
Data policy
H&S notice
Confidentiality agreement
Devices
Unlimited devices on a single account
Manage all devices on a single account
Each device individually customisable
Device status reporting
Choose notification types
Add, edit and remove devices
Customise messaging
Import brand logos and backgrounds
Edit sign in flows
Select user types (visitors / staff / deliveries)
Companion App Features
Companion App Features
Your Welcm companion app provides a range of useful features for your staff. Convenient and easy to use, it will ensure you and your staff are able to make the most of Welcm.
Your staff can receive visitor arrival notifications whilst on site. They can also easily sign into / out of the building. An interactive evacuation list is also available for your Fire Wardens.
Staff
Visitor arrival notifications
Sign in / out
User profile
Staff list
Colleague profiles
Editable permissions
Safety & Security
Visitor evacuation list
Staff evacuation list
Editable permissions
Devices
Unlimited devices on a single account
Compatible with iPhone
Benefits
Benefits
Your Welcm Home system provides numerous benefits to your company, your staff and your visitors.
Provide an automated your reception area, track staff time, manage your room / hot desk booking and record visitor information. Ease your transition to a remote working model, improve your brand image with a beautiful virtual reception and make your visitors’ experience smoother.
Visitors
Intuitive interface
Sign in in under 30 seconds
Notifies hosts
Provides privacy and safety information
Quick sign in for pre-booked visitors
Staff
Book meeting rooms and hot desks from home
Keep track of working hours
Send invitations to pre-booked visitors
Receive visitor arrival notifications
View photo of their visitor
View visitor history
Instant messaging
Improves visitor experience
Sign in / out for improved safety & security
See which colleagues are in the building
Manage user profile
Fire Wardens
Interactive evacuation roll-call
View visitor / host contact information
Phone staff direct from roll-call
Optimised for mobile devices
Reception Staff / Admins
Sign visitors in / out
View expected visitors
Message staff
View and search visitor history
Set up and customise unlimited devices
Add staff individually or via bulk import
Sign staff in / out
System Owners
Free live support
All system administrator features
Manage data retention settings
Add multiple office locations
Manage user permissions
Manage subscription
Add integrations
Features
Features
